Executive Administrative Assistant

Kenner, LA

Posted: 06/29/2020 Industry: None Job Number: 48261

Job Description

Job Overview
The front desk administrator will be responsible for executive receptionist duties, on-going miscellaneous projects and administrative support to the sales department, accounting department and officers.

Responsibilities and Duties included but not limited to the following:
  • Answering phones, announcing calls, taking messages, giving directions.
  • Receive, stamp and distribute incoming mail.
  • Manage postage machine, stamp outgoing mail, certified mail, DHL and Fed Ex packages.
  • Greet visitors, log in visitors and contractors.
  • Order office supplies and promotional items.
  • Keep front office, copy room, conference room and kitchen area neat and tidy including keeping coffee and condiments filled.
  • Work on special projects for managers, sales and accounting.
  • Support other administrative staff within the company as needed.
  • File A/R and A/P and file purging at year end.
  • Other duties as assigned by supervisor.

Qualifications
  • Speak professionally using proper grammar with a friendly demeanor.
  • Ability to work independently using good judgment, and as a team player.
  • Excellent communication skills including written, verbal, listening, and customer service skills with the ability to effectively communicate with and work well with others in order to manage projects, etc.
  • Possess analytical abilities.
  • Organizational skills with a high consideration to detail and accuracy.
  • Resourceful, self-motivated with a sense of urgency and strong work ethic.
  • Time management.
  • Able to work with finite deadlines.
  • Trustworthy, honest, respectful, reliable and flexible.
  • A desire to learn and advance in a fast-paced environment.
  • Must be able to be entrusted with confidential information.
  • Proficient computer skills working with various office equipment, computer and various programs including Excel, Word, Outlook, PowerPoint, etc. And the ability to effectively work on spreadsheets, word processing, networking and e-mail programs.
  • 3 to 5 years experience or college graduate with 1-2 years experience.
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